Deputation Guidelines for Group C Employees of Central Government

Deputation Guidelines for Group C Employees of Central Government

The Government of India has introduced significant modifications in the deputation guidelines for Group ‘C’ Central Government employees who wish to serve in State Governments or Union Territories (UTs). These changes align with the consolidated guidelines dated March 28, 2024, governing deputation and foreign service of Central Government employees to ex-cadre posts, including Public Sector Undertakings (PSUs), Autonomous Bodies, Statutory Bodies, Universities, and Local Bodies.

Office Memorandum No. 6/8/2023-Pers. Policy
Dated: September 24, 2024
Subject: Modification in Guidelines for Deputation of Group ‘C’ Employees to State Governments and Union Territories

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Key Highlights of the Revised Guidelines:

1. Eligibility:
   • Deputation will be available to Group ‘C’ employees after completing nine years of service in their parent cadre.
   • Employees with seven years of service may be deputed to specific regions like North Eastern States, Jammu & Kashmir, Andaman & Nicobar Islands, and Lakshadweep.
   • Deputation based on spouse grounds is allowed after six years of service.
2. Deputation Term:
   • Initial deputation tenure is set to three years, extendable by two more years after review. No extension beyond five years is permitted.
   • The maximum allowable deputation duration for an employee in their entire career is five years.
3. Procedure and Approvals:
   • Deputation requests must be submitted with the consent of the borrowing State Government or UT.
   • Extensions require the approval of the Competent Authority and must be requested at least three months before the end of the deputation period.
   • Overstaying beyond the deputation term can result in disciplinary action and civil/service consequences.
4. Relieving Employees on Completion of Deputation:
   • Borrowing State Governments and UTs must relieve employees promptly upon completion of their deputation unless an extension has been approved.
5. Leave on Reversion:
   • Employees returning from deputation may avail up to two months of leave. Additional leave must be applied to their parent cadre.
6. Cooling-Off Period:
   • The cooling-off period between two deputation spells will follow the consolidated guidelines issued on March 28, 2024.
7. Relaxation of Guidelines:
   • Any requests for relaxation of these guidelines will be reviewed by a designated committee for consideration.

This new framework aims to streamline the deputation process for Group ‘C’ employees, ensuring better coordination between Central and State Governments/UTs.

Hindi Version:

केंद्रीय सरकार के ग्रुप ‘C’ कर्मचारियों के प्रतिनियुक्ति दिशा-निर्देश

कार्यालय ज्ञापन संख्या 6/8/2023-पर्स. पॉलिसी
दिनांक: 24 सितंबर 2024
विषय: राज्य सरकारों और केंद्र शासित प्रदेशों के लिए ग्रुप ‘C’ कर्मचारियों के प्रतिनियुक्ति दिशा-निर्देशों में संशोधन

भारत सरकार ने केंद्रीय सरकार के ग्रुप ‘C’ कर्मचारियों के प्रतिनियुक्ति के दिशा-निर्देशों में महत्वपूर्ण संशोधन किए हैं, जो राज्य सरकारों या केंद्र शासित प्रदेशों में सेवा देने के इच्छुक हैं। ये परिवर्तन 28 मार्च 2024 को जारी किए गए समेकित दिशा-निर्देशों के साथ मेल खाते हैं, जो सार्वजनिक क्षेत्र के उपक्रमों (PSU), स्वायत्त निकायों, सांविधिक निकायों, विश्वविद्यालयों और स्थानीय निकायों में प्रतिनियुक्ति को नियंत्रित करते हैं।

प्रमुख विशेषताएं:

1. योग्यता:
   • ग्रुप ‘C’ कर्मचारियों के लिए प्रतिनियुक्ति नौ वर्षों की सेवा के बाद उपलब्ध होगी।
   • सात वर्षों की सेवा के बाद उत्तर-पूर्वी राज्यों, जम्मू और कश्मीर, अंडमान और निकोबार द्वीप समूह और लक्षद्वीप के लिए प्रतिनियुक्ति की जा सकती है।
   • छह वर्षों की सेवा के बाद पति या पत्नी के आधार पर प्रतिनियुक्ति की अनुमति दी जाएगी।
2. प्रतिनियुक्ति की अवधि:
   • प्रारंभिक प्रतिनियुक्ति अवधि तीन वर्षों की होगी, जिसे समीक्षा के बाद दो और वर्षों के लिए बढ़ाया जा सकता है। पांच वर्षों से अधिक का विस्तार नहीं किया जाएगा।
   • एक कर्मचारी के पूरे करियर में प्रतिनियुक्ति की अधिकतम अवधि पांच वर्ष होगी।
3. प्रक्रिया और स्वीकृतियां:
   • प्रतिनियुक्ति अनुरोध उधार लेने वाले राज्य सरकार या केंद्र शासित प्रदेश की सहमति के साथ प्रस्तुत किया जाना चाहिए।
   • विस्तार के लिए संबंधित प्राधिकरण से प्रतिनियुक्ति अवधि समाप्त होने से तीन महीने पहले स्वीकृति प्राप्त करनी होगी।
   • निर्धारित अवधि से अधिक सेवा करने पर अनुशासनात्मक कार्रवाई और अन्य नकारात्मक परिणाम हो सकते हैं।
4. प्रतिनियुक्ति की समाप्ति पर कर्मचारियों को मुक्त करना:
   • उधार लेने वाले राज्य सरकारों और केंद्र शासित प्रदेशों को कर्मचारियों को तुरंत मुक्त करना चाहिए, जब तक कि विस्तार की स्वीकृति न मिल जाए।
5. वापसी पर अवकाश:
   • प्रतिनियुक्ति से वापसी पर कर्मचारियों को अधिकतम दो महीने का अवकाश मिल सकता है। अतिरिक्त अवकाश के लिए उन्हें अपनी मूल कैडर से आवेदन करना होगा।
6. कूलिंग-ऑफ अवधि:
   • दो प्रतिनियुक्तियों के बीच कूलिंग-ऑफ अवधि मार्च 2024 के समेकित दिशा-निर्देशों का पालन करेगी।
7. दिशा-निर्देशों में छूट:
   • इन दिशा-निर्देशों में छूट के अनुरोधों की समीक्षा एक नामित समिति द्वारा की जाएगी।

इस नए ढांचे का उद्देश्य ग्रुप ‘C’ कर्मचारियों के प्रतिनियुक्ति प्रक्रिया को सरल और समन्वित बनाना है।

FAQs for Deputation Guidelines for Group C Employees

1. What are the eligibility criteria for Group ‘C’ employees to apply for deputation?
Group ‘C’ employees are eligible for deputation after completing nine years of service in their parent cadre. In certain cases, like deputation to North Eastern States, Jammu & Kashmir, Andaman & Nicobar Islands, and Lakshadweep, employees may apply after completing seven years of service. Deputation on spouse grounds is allowed after six years of service.

2. How long can a Group ‘C’ employee stay on deputation?
The initial deputation period is for three years, with a possible extension of two more years after review. The total duration of deputation in an employee’s career cannot exceed five years.

3. Can deputation be extended beyond five years?
No, deputation cannot be extended beyond five years. Any deputation beyond this period is not allowed under the new guidelines.

4. What is the process for applying for deputation?
Employees must submit their deputation request through the Cadre Controlling Authority or their administrative Ministry/Department. The application must include a No Objection Certificate (NOC) or consent from the borrowing State Government or Union Territory (UT).

5. What happens if an employee overstays their deputation period?
If an employee overstays the approved deputation period, they may face disciplinary action, including break-in-service. Additionally, the period of overstay will not be counted toward pension benefits, and increments due during the overstay will be deferred.

6. Can an employee on deputation apply for leave at the end of their tenure?
Yes, an employee may be granted leave for up to two months by the borrowing State Government or UT. However, any additional leave must be requested from their parent cadre.

7. What is the cooling-off period between two deputation periods?
The cooling-off period between two deputation spells will follow the guidelines outlined in the consolidated deputation policies issued on March 28, 2024. The exact duration of the cooling-off period will depend on these regulations.

8. How does the review process work for deputation extensions?
A designated committee will review any requests for deputation extensions beyond three years. The committee’s recommendations will be submitted to the Competent Authority for final approval.

9. Can the deputation guidelines be relaxed in certain cases?
Yes, in exceptional cases, where a relaxation of the deputation guidelines is sought, a designated committee will review the case and make recommendations to the Competent Authority for final consideration.

10. What are the disciplinary actions for overstaying beyond the deputation period?
Employees who overstay their deputation will face disciplinary actions. These may include suspension of salary payments, break-in-service, and exclusion of the overstay period from pension calculations. Overstaying may also impact future promotions and empanelment.

11. Who is responsible for relieving the employee once the deputation period ends?
The borrowing State Government or UT is responsible for promptly relieving the employee at the end of the deputation period. If no extension is granted, the employee must be relieved on the last day of their approved deputation.